Payroll processing can be challenging for any company, but it’s incredibly complicated when your workers are scattered across the globe. You can use an existing system in-house or hire a payroll processing company to handle the work. But no matter which route you choose, there are some basic steps every business should follow regarding payroll processing. Below are five tips to help you manage a distributed team and improve your payroll processing accuracy.

Use the Right Payroll System

A sound payroll system is essential for remote workers because it lets them enter their hours online and submit them directly into the company’s accounting software. This makes it easy for managers to monitor how much time employees spend working on different projects and helps make sure everyone gets paid fairly.

But remember that not all payroll systems are created equal, so do a little research and select software that works for your business model.

Keep Track of the Hours

All employees must log their hours accurately, so managers can see whether someone has been working overtime — or not at all.

This will also enable employees to track their hours accurately and record them regularly, so they stay caught up on their time sheets. When you set up your time tracking system (or if you already use one), ensure it’s easy for everyone to use — inside and outside the office.

Create Transparent Rules for Overtime and Other Pay Aspects

Remote workers should have clear rules about how they should be paid overtime, how much time off they’re allowed to take, or what happens if they get sick.

If you want to ensure that your employees understand how the system works, ensure you’ve spelled out the rules in advance. That way, employees who work overtime or get paid bonuses will understand how those payments are calculated and when they will be paid.

Setting clear guidelines also helps them know what kinds of work qualify as exempt vs. non-exempt and when and why they get paid for sick days or vacation time.

Consider Outsourcing to a Payroll Processing Company

Hiring a reliable payroll processing company near you can be a great option if you want to keep costs low while maintaining high-quality services.

You’ll have an expert handling all aspects of payroll processing, so you don’t have to worry about compliance issues or security breaches.

Focus on Compliance and Security

When choosing a payroll processor, ensure that they offer robust compliance tools like electronic filing and direct deposit. These tools provide that taxes are filed correctly and on time, which helps keep your business compliant with state and federal tax laws.

With this kind of compliance in place, your business won’t run into any problems with audits or penalties from the IRS or state taxing authorities.

Are you looking for a reliable, quality payroll processing company in Santa Rosa that will take care of all the details for you? If so, look no further than Virtual Jeannie Bookkeeping Services Inc. Call us at (707) 664-1425 to schedule an appointment with one of our experts.