Famed for its user-friendly interface, robust security measures, and advanced accounting capabilities, QuickBooks is the go-to choice for countless business professionals.

If, however, you have just started using QuickBooks, it can be challenging to understand and make full use of QuickBooks features. Even if you’re well-versed in QuickBooks, you might not know shortcuts and techniques that could save you several hours every month when handling bookkeeping and regular tasks.

Follow these QuickBooks tips to get your financial house in order in no time.

Use ProAdvisor

If you’re just getting started with QuickBooks accounting services, make the most of ProAdvisor, a part of the QuickBooks Intuit Package that connects you with a local accountant who can help you set up the software and run it. Depending on your location, you can find professionals who can advise you on various matters, including tax preparation, outsourcing QuickBooks accounting, balancing expenses, and much more.

If you are looking for a Quickbooks bookkeeper near you in Santa Rosa, then look no further. Virtual Jeannie is a reliable and reputable Quickbooks bookkeeper and can help you save time and money with your bookkeeping.

Choose a Strong and Unique Password

Companies have a legal, moral, and ethical obligation to secure stakeholder data and must take steps to reduce the risk of data breaches. While QuickBooks comes with various advanced security features designed to keep hackers away, integrating it with external platforms, such as banking sites, can elevate the risk of cyber attacks. Set a strong and unique password for QuickBooks that can’t be easily guessed. To configure your password, just navigate to the “Your Account” tab and select “Change Password.”

Remember Important Shortcuts

If you spend the entire day typing entries and then adding them, it’s likely you’ll feel quite drained by the end of the day. To prevent fatigue, learn and use QuickBooks keyboard shortcuts such as:

  • Ctrl+A – To open the chart of accounts window
  • Ctrl+C – To copy the highlighted section to the clipboard
  • Ctrl+D – To delete items such as invoices, transactions, checks, etc.
  • Ctrl+E – To modify a transaction listed in the register
  • Ctrl+F – To display the search window
  • Ctrl+I – To create a new invoice

Integrate Your tools

Integrating all your relevant financial tools with QuickBooks is a great way to ensure your managers have all the information they need when making cost-cutting and forecasting decisions. If you own a B2B sales company, integrate your order-to-cash process with QuickBooks to identify ways to eliminate order errors and reduce administrative costs.

Integrating QuickBooks with other software requires expertise and is easier said than done. An integration mistake can hurt your business. If your team has no prior experience in performing software integrations, take no chances and reach out to a Quickbooks bookkeeper near you in Santa Rosa for help.

Input Correct Company, Employee, and Customer Information

To prevent issues in the future, make sure information related to your firm’s structure, report formats, tax ID number, and reporting schedules is accurately inputted into the system through the “Company Tab.” Entering accurate information and verifying the information stored in the system will optimize the software’s recommendations and outcomes.

It’s equally important to input customer details accurately. Go to the “Customers Tab,” and enter customer details carefully. Accurate customer information helps simplify reconciliation, invoicing, and other important tasks.

QuickBooks can manage important payroll tasks such as payroll deductions and tax payments, helping you ensure that you pay your employees on time and accurately. To make the most of QuickBooks’ features, ensure that you input accurate employee information in the “Employee Tab.”

Reconcile Your Accounts Regularly

Given that data entry is a time-consuming and tedious task, it’s not unusual for human operators to make data entry mistakes when entering data into QuickBooks. To minimize errors in your QuickBooks entries, it’s important to regularly reconcile transactions, bank accounts, and other details.

Each account has a starting and closing balance that you can refer to when reconciling it. Reconcile important accounts, including loans, credit cards, and payroll liabilities at regular intervals.

Back up QuickBooks

Relying solely on a single system without a backup is risky; if it crashes your data could be lost. Protect your data by routinely backing up QuickBooks. Implement an automated backup schedule. With QuickBooks Online, your data is automatically saved to the Cloud. You can also integrate QuickBooks with a backup solution for enhanced data security.

Print Checks in QuickBooks

Printing checks can be both costly and time-consuming. To simplify your monthly reconciliations, consider printing your own checks in QuickBooks.

To get started, go to the “Banking” menu and click on “Write Checks.” Input relevant details including the payee’s name, amount, and any memos. After that, you can opt to print the check. QuickBooks will automatically fill in the check with the appropriate details, allowing you to print it on either blank check stock or pre-printed checks. Businesses can use this feature to avoid errors and delays associated with manual checks.

Customize Your QuickBooks’ Layout

Recent versions of QuickBooks have a more adaptable user interface than earlier editions. Some popular customizations you should certainly explore include:

  • Layout modification– If you’re more accustomed to older versions of QuickBooks, you can revert to your preferred version by following these steps: Navigate to View > Top Icon Bar, then select Edit > Preferences > Desktop View
  • Icon Bar arrangement – You have the flexibility to decide which links are displayed in the icon bar. Depending on your preferences, you can add, delete, or alter the icon bar. Features you use frequently can be set as your favorites
  • To delete an Icon: Navigate to View -> Customize Icon Bar, choose the icon you wish to remove, and then press Delete
  • To add an Icon: Go to View -> Customize Icon Bar -> Click on Add -> Choose the appropriate icon from the list. Adjust the label and description, then click OK

Virtual Jeannie Bookkeeping Services Inc offers a wide range of world-class bookkeeping services. No matter how complex your bookkeeping needs are, our bookkeepers can develop a tailored solution to meet them. To make an appointment, call 707-664-1425.