Ask business owners about the business activity they hate the most and many will answer processing payroll, and rightly so. Processing payroll is a long, time-consuming task that can be both confusing and extremely difficult. Some owners get so bogged down with payroll that they are unable to make time for the tasks that matter the most when running a business.
Follow these tips to save time when processing payroll from Virtual Jeannie Bookkeeping, a payroll service near you.
Double-check Employee Info
Payroll errors can cost businesses money and time. If any information is inaccurate, your team will need more time to adjust the payroll and make corrections. In some cases, your team may even have to rerun payroll to resolve issues. This can cause unexpected delays.
To prevent mistakes, maintain up-to-date employee records. Whenever a new employee joins your team or an employee quits, update your records. Before you add a new employee to your payroll, double-check all relevant information related to them.
Ask the new joiner to check and confirm if their W-4 form and Social Security number are correct. A couple of other items to check are the number of withholding allowances and filing status. Instruct your employees to change information on their forms whenever their personal situation changes.
Hire a Professional
Consider automating at least some aspects of your payroll. If your team is overburdened with work, it makes sense to hire a payroll provider that offers full-service payroll solutions. Your outsourcing partner’s team will process payroll calculations and remit payroll taxes on your behalf, saving you both time and headaches.
Automate
To save time, consider automating time-consuming processes. Look for a time and attendance software that seamlessly integrates with your payroll software so you can easily review time cards and send them directly to your payroll.
Manual payroll processing is tedious and time-consuming. To speed up your payroll process, electronically run payroll as an automated payroll system can drastically reduce the time you need to calculate payroll. All you need to do is feed employee information and hours, and your software will do the rest. If you automate your payroll and attendance software, this entire process happens automatically and you are left with just reviewing the final result.
Streamline Payment Methods
Still, using checks? It’s time to switch to more efficient payment methods including direct deposit, pay cards, and mobile wallets. Some employers even pay their employees in bitcoin and run bitcoin payroll.
Modern payment methods have several advantages over traditional payment methods. By switching from a traditional payment method such as checks to a contemporary payment method such as direct deposit, you will make your employees’ lives easier as they won’t have to wait for the bank to clear their checks. Also, you won’t have to worry about ordering stationery.
Virtual Jeannie Bookkeeping offers top-notch payroll services in Santa Rosa. We are committed to helping business owners run their businesses smoothly and efficiently. To learn more, contact us at (707) 664-1425.