Managing employee payroll is complex, and staying current with constantly changing laws can make it even more challenging and complicated. This is particularly true for smaller businesses, where the owner must handle multiple responsibilities to keep the business running.
Instead of trying to manage your payroll yourself, why not outsource it? A Santa Rosa payroll service like Virtual Jeannie Bookkeeping can handle all essential payroll tasks, so your employees can stay focused on their KRAs. Your payroll partner can help you overcome payroll challenges and build an effective payroll system.
Here are some ways to choose the right payroll system for your business.
Assess Their Integration Capabilities
Integrating POS systems, accounting software, and retirement plans with an online payroll system can be highly beneficial. This is a great way to ensure that all data is accurate and current. Some other benefits of integrating different designs with an online payroll system are:
➢ Eliminates the need for duplicate data entry
➢ Reduced paperwork
➢ Real-time reporting
When choosing a provider, look for a proven track record in helping businesses integrate their payroll system with other software or programs. Providers who have developed their technology have the flexibility to customize data integrations to fit your specific needs.
Check If They Have a Tax Compliance Team
Reputable payroll providers have a dedicated team of tax compliance experts who review their clients’ current information to identify potential payroll tax errors. The tax compliance team is also responsible for updating the payroll tax tables annually, managing tax filings and payments, and providing assistance with end-of-year processing.
Look For a Provider with a Dedicated Customer Support Team
Another critical thing to consider when choosing a payroll provider is the level of customer support provided. When you hire a provider with a dedicated customer support team, you have the peace of mind that comes with knowing that you won’t be left high and dry and can fall back on an expert in times of crisis. To evaluate the level of support offered by a payroll provider, seek answers to the following questions:
➢ What professional payroll certifications do the support staff have?
➢ What methods of communication are available for support – phone, chat, email?
➢ What is the typical response time for support requests?
➢ Are there specialists available to assist with more complex topics related to benefits and ACA compliance?
Choose a payroll provider that assigns dedicated trainers and account managers to their clients. Your trainer should develop a training plan that addresses any specific deployment requirements. Your account manager is your main point of contact. Before hiring a provider, check your account manager’s technical and communication skills to ensure they can deliver the goods.
Virtual Jeannie Bookkeeping Services is committed to helping small businesses improve payroll efficiency. Our payroll experts bring years of experience to the table, and they take the guesswork out of payroll processing. To learn more, call (707) 664-1425.